Eiterfeld, June 19, 2026
We appreciate your interest in our website and our company. The protection of your personal data during your visits to our website is of great importance to us and we are fully committed to protecting your personal data. We are taking your privacy very seriously, especially, as concerns the collection, sharing, processing, and utilization of your personal data when you visit our website.
The responsible contact for data protection matters in our company is:
7-PDF, Germany - Thorsten Niebergall-Hodes
Fliederweg 5
D-36132 Eiterfeld - Deutschland
Telephone: +49 (0) 6672 / 33 895 50
Telefax: +49 (0) 6672 / 86 794 26
E-mail: contact@7-pdf.de
If you have any questions regarding the protection of your personal data or this privacy statement, please do not hesitate to contact our data protection officer. We will be pleased to inform you about your personal data stored in our database.
Mere use of our website or reading this privacy statement shall not be deemed replace the consent we are required by law to obtain from you in order to collect, share, process, and use your personal data in the form indicated below and for the purposes mentioned below. In addition, we would like to emphasize that you have the right to withdraw the consent you have given with respect to the collection and use of your data at any time with future effect.
Experience has shown that privacy legislation is subject to regular revisions, which may require adjustments to our privacy statement. The contents of our website are also frequently updated for changes and improvements. We therefore reserve the right to adjust the present privacy statement accordingly and to send you information about changes to our privacy statement if required. In addition, you are kindly invited to regularly visit our website to get informed about modifications of our privacy statement or other terms and conditions of use of our website. Please be assured that we will not change our privacy statement in any material way that might lead to an increased use of your data, unless you have given your consent to such use.
Below you will find some information about which personal data are recorded during your visit to our website and how we use them.
a) Every access to our website (including its sub-pages) will be captured and recorded automatically. In particular, the system can capture and record the IP-address of the computer submitting a query. In the same way, every time you are clicking on, downloading, or otherwise accessing any file on our website, your data will possibly be captured and recorded. The following data will be recorded: file name; date and time of access; volume of data accessed or transferred; browser used; information on whether the access and/or transfer was successful; the name of the domain or e-mail submitting the query. Any e-mail receipt or read confirmations may also possibly be captured and recorded.
b) None of the above mentioned data - except for the domain submitting the query or your e-mail address - will allow us to identify you personally. The above data collection is not prescribed by law or contract and is not required for concluding a contract. You are not obliged to provide the above personal data. If you do not provide the data, however, you may actually no longer have access to all of the functions provided by our website.
Any personal data other than those specified in the previous section will only be collected and stored by us if you have provided them voluntarily, e.g. by sending us an e-mail query or by providing your contact data in connection with advertisements you wish to serve on our website. The legal basis for processing personal data in this context is Article 6 (1) (a) of the General Data Protection Regulation (GDPR). You have the right to withdraw the consent you have given with respect to the recording of your data at any time with future effect.
a) We will only use any personal data you have transferred or communicated to us for answering your inquiries, performing contracts to which you are a party, processing orders you have placed with us, or for the purposes of our technical administration, accounting or invoicing processes. The applicable legal bases in this context are Article 6 (1) (a), and alternatively also, (b), (c) and (f) of the General Data Protection Regulation. We will not disclose or otherwise transfer any of your personal data to any third party, unless (i) this is required for performing a contract or for invoicing purposes or (ii) you have previously given your consent or (iii) we are entitled or required to do so under applicable legal provisions. The applicable legal bases in this context are Article 6 (1) (a), and alternatively also, (b), (c) and (f) of the General Data Protection Regulation. You have the right to withdraw the consent you have given us at any time with future effect.
b) The purchase of our products is processed via PayPro Global, Inc. PayPro Global, Inc. acts as the Merchant of Record or seller/reseller of the products in the shopping cart and is your contractual partner in the context of the purchase process. PayPro Global, Inc. collects and processes the personal data required for the purchase, payment processing, invoicing, tax processing, delivery, license provision and, where applicable, reversal or withdrawal processing, in particular name, address, email address, payment and order data. PayPro Global, Inc. may transmit to us those order, customer and license data that we need in order to provide you with our products, generate or manage license keys, provide support, provide updates and comply with statutory retention and documentation obligations. The legal bases for this are Art. 6(1)(b) GDPR, insofar as the processing is necessary for the performance of pre-contractual measures or for the performance of a contract, Art. 6(1)(c) GDPR, insofar as legal obligations exist, and Art. 6(1)(f) GDPR on the basis of our legitimate interest in proper license management, product provision, customer support and prevention of misuse. Further information on data processing by PayPro Global, Inc. can be found in PayPro Global's privacy policy.
c) For contracts processed through PayPro Global, Inc., you can use the “Cancel contract” function in the footer area of our website. This opens an electronic cancellation form provided by us. To receive and process your cancellation, we process the information you enter in the form, in particular your name, your email address and your PayPro Global order number. The PayPro Global order number is required so that we can clearly identify the relevant contract. After submitting the form, you will receive an automatic confirmation of receipt from us by email. The substantive review of the cancellation as well as any reversal or refund will be carried out taking into account the order and payment data held by PayPro Global, Inc., since PayPro Global, Inc. acts as the Merchant of Record and invoice issuer for these contracts and the payment processing and refund are carried out technically and contractually through its systems. For this purpose, we check the order number provided by you and the associated contract data in the PayPro Global Control Panel. To the extent necessary for processing the cancellation, we process order, customer, payment, license and reversal/refund data for receiving and processing your cancellation notice, assigning the affected contract, customer support, license management, reversal of the contract and compliance with statutory documentation, retention and verification obligations. The legal bases are Art. 6 para. 1 lit. b GDPR, insofar as the processing is necessary for the performance or reversal of the contract, Art. 6 para. 1 lit. c GDPR, insofar as statutory obligations exist, and Art. 6 para. 1 lit. f GDPR on the basis of our legitimate interest in the proper processing, documentation and verifiability of cancellations as well as in preventing misuse. PayPro Global, Inc. processes personal data in connection with order, payment and refund processing as Merchant of Record in accordance with the applicable privacy policy. Further information on data processing by PayPro Global, Inc. can be found in PayPro Global’s privacy policy.
We do not transfer any data to third countries or to international or cross-border organizations.
We use product registration information to register your product license (i.e., to validate and verify your license rights to the product for anti-piracy software) and to enable us to provide you with maintenance or support services. The data collection during product registration is reduced to a minimum and is divided into the following „product registration data“:
I.e. If you have to enter a license key in our programs, we will validate this license key online in real time for the purpose of fighting piracy software. The validation is encrypted over the Internet (SSL). This means that we compare the license key you have recorded with our own license key source that we have maintained for the program, and if the validation is successful, we bind your license key and machine ID to it, save and process this information permanently and, if the validation is successful, provide it the program free for you. The applicable legal bases in this context are Article 6 (1) (a), and alternatively also, (b), (c) and (f) of the General Data Protection Regulation.
We have integrated the chat module LiveZilla on our website so that you are able to chat with us. Our chat with you and the data processing during our chat is legally based on Art. 6 (1) (a) GDPR (you have given consent to our processing of your personal data for the purpose of the chat). Once this purpose is gone / has ended, we will immediately delete all data connected with the chat.
Some of our programs offer—besides purely local use—connected online features, e.g., for ZUGFeRD/EN 16931 conversion or validation. These features require an internet connection and are only used after your explicit consent in the application (privacy checkbox).
Purposes of processing
Legal basis
Data categories processed (minimized)
Storage period
Recipients / processors
Own servers/service units or contractually bound processors (with appropriate safeguards); transmission is encrypted only.
Provision / withdrawal
Use of the online function is voluntary. Without consent, the programs’ offline functions remain available. You may withdraw consent at any time with effect for the future.
Product note (examples): Programs with connected online services include, in particular, “7-PDF Attach Extract and Remove” (link to ZUGFeRD conversion) and “7-PDF E-Invoice Validator” (online validation, if activated).
We have implemented an online service for checking e-invoices on our root servers hosted by STRATO, which are hosted exclusively in Germany. This service enables the "7-PDF E-Invoice Validator" software to validate your e-invoices if you explicitly consent to the SSL protected transmission of your e-invoice beforehand. To do this, you must tick the box in the "Data Protection" tab of the software. The processing of the transmitted data for validating the e-invoices is based on Article 6(1)(a) GDPR (consent to the processing of personal data). After the check, all data is deleted immediately.
We have implemented an AI-based online service for generating e-invoices on our root servers hosted by STRATO, which are hosted exclusively in Germany. This service enables the "7-PDF Attach Extract and Remove Files" software to generate your e-invoices if you explicitly consent to the SSL protected transmission of your e-invoice beforehand. To do this, you must tick the box in the "Data Protection" tab of the software. The processing of the transmitted data for generating the e-invoices is based on Article 6(1)(a) GDPR (consent to the processing of personal data). After the check, all data is deleted immediately.
If you withdraw your consent, we will delete your personal data immediately. See Art. 7 (3) GDPR. The data will also be deleted if we no longer need to know them for fulfilling the purpose for which they were stored or if storage of the data is or has become inadmissible for any other legal reasons.
a) Upon request, we will be pleased to inform you about your personal data stored by us, including their origin, recipients, and the purpose for which they are stored. See Art. 15 GDPR.
b) In addition, you have the following rights regarding your personal data processed by us:
c) In addition, you have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR).
Please be assured that we will protect your personal data stored by us from illegal espionage by third parties as far as such protection is reasonably possible using modern technical and organizational means. However, whenever we contact you or you contact us by e-mail, we cannot guarantee full data security despite various safeguards employed by us. We therefore recommend you to send any confidential information by ordinary mail.
a) Our website uses so-called session cookies. Session cookies are managed on the server and not saved to the hard drive of your computer. Session cookies make navigation easier during your visit to our website but immediately cease to be valid when you leave our website. If you visit our website again, the server will create a new cookie, which will also cease to be valid when you leave. Consequently, session cookies do not allow us to identify visitors to our website or the personal data of visitors to our website. If you do not want to accept any cookies, not even session cookies, the help function in most browsers (usually represented by a question mark icon) will show you how to change the browser settings to accept no new cookies when using the internet. Many browsers can also be set to automatically notify you when a new cookie is being set. Usually, your browser’s help function will also provide instructions on how to delete all cookies set on your computer. Some browsers can be set so that no cookies are set or accepted on your computer, unless the respective inquiring address is permitted according to your specifications.
b) In addition, we use a cookie consent cookie. At the bottom of our website, you will find the “Note: Cookies are used on this page to give you the best experience of our website. By using our services, you agree that we use cookies.” or a similar note. By clicking “OK!” on the right side of this note, you consent with our cookie policy. So that we remember your consent with our cookie policy, we will set a corresponding cookie on your computer that is valid for 1 year. After this cookie has expired, you will be asked again if you want to agree with our cookie policy.
c) Additionally, we use a cookie to save your preferred language selection on our website. This cookie is set when you manually change the language using our language switcher. It stores the chosen language (“sevenpdflangselected”) for a period of 7 days to automatically display your preferred version of the website during your next visit. The cookie does not contain any personal data and is used solely to enhance your user experience.
d) The legal basis for our use of cookies, as described above under b) and c), is Article 6(1)(f) GDPR (the processing is necessary to protect our legitimate interests).
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