Create ZUGFeRD Invoice – After review Generate E-Invoice via PDF Printing – test first, then request access

📢 Important notice: ZUGFeRD conversion with 7-PDF Attach Extract and Remove + API token is available only after testing, request and subject to availability.

PDF-to-ZUGFeRD conversion is a specialized solution for suitable, machine-readable PDF invoices and controlled manual invoice runs. Please test with your own invoices before submitting a request. Licenses and API tokens can only be provided after review.

ℹ️ Test first, then request access

The AI-assisted conversion does not replace invoicing, accounting or ERP software and is not intended for unlimited bulk conversion, unattended dark processing, SaaS/portal/managed-service use or arbitrary/scanned PDFs.

If parser errors occur during the trial, or if the generated ZUGFeRD data is not fully correct, you should not purchase a license or subscription and should use a native e-invoicing solution instead.

📄 Prepare suitable, machine-readable invoices from Word, Excel or an ERP system for PDF/ZUGFeRD using a controlled PDF print workflow. The PDF print workflow can convert suitable source invoices with AI assistance into a review-required PDF/A-3b document with embedded XML in the ZUGFeRD context. The result must then be checked professionally, content-wise, formally and technically.

✨ Workflow notes at a glance:

🖨️ Prepare a PDF/ZUGFeRD invoice via a controlled print workflow and check it afterwards
🤖 AI supports the detection of suitable invoice data such as sender, line items, tax information and amounts
🗂️ AI-assisted XML creation and embedding with subsequent manual review
📥 Suitable Word or Excel invoices can be used as the starting point; this does not replace native invoicing, accounting or ERP software
🔒 GDPR-oriented processing: SSL-encrypted transmission, German server location and no permanent storage of invoice data

✔ What you need:

📥 7-PDF Printer Professional – to generate PDF/A-3b
📥 7-PDF Attach Extract and Remove – for AI-assisted creation and embedding of the ZUGFeRD XML
📥 7-PDF E-Invoice Validator – for additional technical and formal checking of the generated file

🧪 Test first in trial mode:

📁 Open a suitable template in Word or Excel
🖨️ Output it as PDF/A-3b via 7-PDF Printer
🤖 Run AI-assisted XML creation with subsequent manual review
✅ Optional: start additional technical and formal checking

👉 📘 Quick Setup Guide

🔒 Data protection & security

SSL-encrypted transmission
Invoice data is not stored permanently as part of the processing
German server location and GDPR-oriented processing

🎯 Conclusion

A controlled way to prepare PDF/ZUGFeRD invoices: Suitable invoices can be transferred into a review-required PDF/ZUGFeRD workflow via PDF printing without macros or custom programming. Start with the trial version and test with your own representative invoices before requesting productive use.

🌐 Alternative: ZUGFeRD Online Portal

Alternative use: Suitable PDF invoices can also be processed in the online portal. Use our ZUGFeRD Online Portal at https://konverter.zugferd-rechnungen.de/en/

📄 Save your Excel or Word invoice as PDF
🔼 Upload PDF – convert with AI support into a review-required PDF/ZUGFeRD e-invoice
💾 Download the PDF with embedded XML and check it afterwards

To use the service, you need an approved 🔐 API token for our AI-assisted invoice data extractor (7-PDF Invoice Extractor). API token packages are only available after prior testing, request, review and availability check.

✅ GDPR-oriented processing
🌐 Browser-based processing of suitable PDF invoices
📲 OS-independent – also usable on tablets, smartphones & more
🇩🇪 German server location
🔐 SSL-encrypted data transfer
👨‍💻 We do not store invoice data permanently

🌐 Open ZUGFeRD Portal

🎬 Video: ZUGFeRD Online Portal

⚠️ Manual review required

AI-assisted ZUGFeRD e-invoices must always be checked visually, technically and content-wise before being forwarded. Responsibility for the invoice remains with the user.