📢 Important notice: ZUGFeRD conversion with 7-PDF Attach Extract and Remove + API token is available only after testing, request and subject to availability.

PDF-to-ZUGFeRD conversion is a specialized solution for suitable, machine-readable PDF invoices and controlled manual invoice runs. Please test with your own invoices before submitting a request. Licenses and API tokens can only be provided after review.

ℹ️ Test first, then request access

The AI-assisted conversion does not replace invoicing, accounting or ERP software and is not intended for unlimited bulk conversion, unattended dark processing, SaaS/portal/managed-service use or arbitrary/scanned PDFs.

If parser errors occur during the trial, or if the generated ZUGFeRD data is not fully correct, you should not purchase a license or subscription and should use a native e-invoicing solution instead.

🧾 Electronic invoicing – controlled via PDF print workflow

Switching to e-invoicing can be a challenge for many freelancers and small businesses. For suitable, machine-readable invoice documents, a controlled PDF print workflow can be a possible option.

Print your invoice as usual from Word, Excel, Lexware, WaWi or ERP as a PDF. The workflow can then support the AI-assisted creation of a review-required PDF/ZUGFeRD e-invoice, provided that the source data is suitable.

🚀 Controlled entry into PDF-to-ZUGFeRD processing

🖨️ Print PDF – ZUGFeRD PDF is generated with AI assistance and then checked manually
📎 Embedding of ZUGFeRD XML according to EN 16931 for suitable invoice data
🧠 AI-assisted invoice analysis – with manual review before forwarding
🔐 GDPR-oriented processing – servers located in Germany
🌐 Optional browser-based processing of suitable PDF invoices via the Online Portal
📧 Email support via our support form
💡 Test in trial mode first, then submit a request

🧩 How it works

With 🖨️ 7-PDF Printer Professional and the integrated 7-PDF Invoice Extractor, a suitable PDF print workflow can be set up for creating review-required PDF/ZUGFeRD e-invoices. Alternatively, use our ZUGFeRD Online Portal 🌐 to process suitable PDF invoices in the browser.

👉 Open guide for the controlled PDF print workflow

✅ Notes on use

✔️ Printing from Word, Excel, ERP or WaWi can be used as a starting point, provided that the PDF is suitable
✔️ Browser-based processing in the portal is possible as an alternative to local software
✔️ PDF/ZUGFeRD e-invoice with embedded XML for suitable invoice data
✔️ Manual review of the generated invoice data before forwarding is required
✔️ GDPR-oriented processing with German server location
✔️ German company with email support via the support form
✔️ Before productive use, a test with your own representative invoices is required

🌐 Alternative: ZUGFeRD Online Portal

Alternative use: Suitable PDF invoices can also be processed in the online portal. Use our ZUGFeRD Online Portal at https://konverter.zugferd-rechnungen.de/en/

📄 Save your Excel or Word invoice as PDF
🔼 Upload PDF – convert with AI support into an e-invoice that must be reviewed
💾 Download your PDF/ZUGFeRD file with embedded XML and check it afterwards

To use the service, you need an approved 🔐 API token for our AI-assisted invoice data extractor (7-PDF Invoice Extractor). API token packages are only available after prior testing, request, review and availability check.

✅ GDPR-oriented processing
🌐 Browser-based processing of suitable PDF invoices
📲 OS-independent – also usable on tablets, smartphones & more
🇩🇪 German server location
🔐 SSL-encrypted data transfer
👨‍💻 We do not store invoice data permanently

🌐 Open ZUGFeRD Portal

🎬 Video: ZUGFeRD Online Portal

🛡️ Security & privacy

🔒 SSL-encrypted transfer of your documents
🧹 No permanent storage of invoice data as part of the processing
🇩🇪 Server location Germany
📋 Processing with a focus on data protection and controlled invoice runs

📧 Support

If you have questions about setup or trial operation, you can contact us via our support form. Please test with your own representative invoices before submitting a request and check whether your documents are suitable for processing.

🎯 Conclusion

Controlled workflow for creating ZUGFeRD e-invoices: For suitable invoice documents, the PDF print workflow can be a way to generate review-required PDF/ZUGFeRD e-invoices. Start with the trial first, carefully check the generated results and only then submit a request for license and API token resources.

⚠️ Manual review required

AI-assisted ZUGFeRD e-invoices must always be checked visually, technically and content-wise before being forwarded. Responsibility for the invoice remains with the user.