German (DE)
French (FR)E-invoices with Word? Yes – and ZUGFeRD-compliant!
✅ E-invoices with Word? Yes – and ZUGFeRD-compliant!
The myth of the “non-digital” Word invoice is over. With the right workflow, even Word templates can be transformed into fully valid, legally compliant ZUGFeRD e-invoices – automatically, efficiently, 100% DIN EN 16931 compliant.
❌ Myth: Word invoices are outdated
Several recent articles claim that Word invoice templates are obsolete with the introduction of mandatory e-invoicing. That’s only part of the truth. Here's the reality:
- 📝 Word is still one of the most used tools in SMEs
- 🔀 Many accounting departments operate hybrid – Word remains a common starting point
- 📄 Thanks to technologies like PDF/A-3 and ZUGFeRD integration via print, these templates can easily become digital e-invoices
- 📦 Need GoBD-compliant digital archiving? Idea: Store ZUGFeRD PDFs using paperless-ngx (Open Source) in your own DMS stack.
✅ How to: From Word to e-invoice by printing
With the 7-PDF toolset, any invoice from Word, Excel, LibreOffice, OpenOffice or ERP becomes a true electronic invoice with embedded ZUGFeRD XML – via simple PDF print.
Workflow at a glance:
- 📄 Create your invoice in Word as usual
- 🖨️ Print it via 7-PDF Printer Professional as PDF/A-3b
- 🤖 Automatic call of the AI-powered 7-PDF Invoice Extractor
- 📦 XML data conforming to DIN EN 16931 is extracted
- 🔗 Data is embedded in the PDF → ✅ done: e-invoice ready
👉 No manual input, no database, no ERP system needed.
🤖 AI meets PDF – Made in Germany
Our AI service 7-PDF Invoice Extractor, fully integrated in 7-PDF Attach Extract and Remove, uses intelligent analysis to automatically:
- ✅ Validate mandatory data (VAT ID, IBAN, totals etc.)
- 📋 Detect invoice line items
- 📄 Generate a valid ZUGFeRD XML structure
- 🔗 Embed it directly in the PDF
🎯 Fully GDPR-compliant, mostly processed locally or on German servers.
💡 Benefits at a glance
| Traditional Word invoice | With 7-PDF workflow |
|---|---|
| ❌ No automation | ✅ Fully automatic e-invoice export |
| ❌ Error-prone | ✅ AI-based plausibility checks |
| ❌ Not machine-readable | ✅ Fully ZUGFeRD-compliant |
| ❌ No XML format | ✅ XML according to EN 16931 embedded |
🎬 See it in action
With the free trial version, you can convert 10 Word invoices into full e-invoices – no strings attached.
👉 Try it now with a demo Word invoice
💶 Top value for SMEs
- 🖨️ One-time 7-PDF Printer Professional license from just €63 (net)
- 💵 One-time 7-PDF Attach Extract and Remove license from just €41.18 (net)
- 📅 Subscription from €3.90/month – monthly/yearly cancellable
- 🎁 OFFER: 10% bundle discount when purchasing Attach & Printer together!
🔐 Privacy? 100% German.
- 🇩🇪 Processing only on German servers
- ❌ No data stored after processing
- ✅ 100% GDPR compliant
- 👨💻 Personal support from the developer
🧾 Conclusion
✅ You can work with Word.
✅ You can create ZUGFeRD invoices.
✅ You can start right away – no complex system required.
Because: Digitalization doesn’t mean banning Word.
It means connecting tools wisely.
