📢 Important notice: ZUGFeRD conversion with 7-PDF Attach Extract and Remove + API token is available only after testing, request and subject to availability.

PDF-to-ZUGFeRD conversion is a specialized solution for suitable, machine-readable PDF invoices and controlled manual invoice runs. Please test with your own invoices before submitting a request. Licenses and API tokens can only be provided after review.

ℹ️ Test first, then request access

The AI-assisted conversion does not replace invoicing, accounting or ERP software and is not intended for unlimited bulk conversion, unattended dark processing, SaaS/portal/managed-service use or arbitrary/scanned PDFs.

If parser errors occur during the trial, or if the generated ZUGFeRD data is not fully correct, you should not purchase a license or subscription and should use a native e-invoicing solution instead.

✅ E-invoices with Word? Possible – if the source data is suitable and the result is checked.

Word invoices can be a starting point for a controlled PDF/ZUGFeRD workflow. With a suitable print and review process, Word templates can first be exported as PDF and then converted with AI assistance into a review-required PDF/ZUGFeRD e-invoice. Suitable, machine-readable source documents are required. The generated result must always be checked manually before forwarding.

❌ Classification: Word invoices are not automatically e-invoices

With the introduction of mandatory e-invoicing, a classic Word invoice template alone is often not sufficient where structured invoice data is required. However, Word can still serve as a source tool if a suitable PDF is created from it and then processed in a controlled workflow.

📝 Word is still used in many small businesses for invoice creation
🔀 Many workflows are hybrid and combine Office documents, PDF and structured data
📄 PDF/A-3 and ZUGFeRD XML can be combined in a controlled workflow
📦 Later archiving, for example in your own DMS stack such as paperless-ngx (Open Source), must be assessed separately from a technical and legal perspective; see this idea for archiving.

✅ How Word can become part of a PDF/ZUGFeRD workflow

With the 7-PDF toolset, suitable invoices from Word, Excel, LibreOffice, OpenOffice or ERP systems can be converted via a controlled PDF print workflow into a review-required PDF/ZUGFeRD e-invoice with embedded ZUGFeRD XML.

Workflow at a glance:

📄 Create the invoice in Word and ensure a clear, machine-readable structure
🖨️ Export it as PDF/A-3b via 7-PDF Printer Professional
🤖 Integrate the AI-assisted 7-PDF Invoice Extractor in a controlled workflow
📦 Convert suitable invoice data into a review-required ZUGFeRD XML
🔗 Embed the XML into the PDF and then check the result visually, content-wise and technically

👉 Important: The solution does not replace invoicing, accounting or ERP software with native e-invoice generation. The generated data must always be checked manually before forwarding.

🤖 AI-assisted PDF/ZUGFeRD workflow

The AI service 7-PDF Invoice Extractor, which is integrated in 7-PDF Attach Extract and Remove, can support suitable, machine-readable invoices:

✅ Detection of relevant invoice information such as VAT ID, IBAN, amounts or invoice numbers
📋 Detection of invoice line items, provided that they are suitably structured in the source document
📄 Generation of a review-required, structured ZUGFeRD XML
🔗 Embedding of the XML into the PDF file

🎯 The processing is designed for controlled manual invoice runs. For AI-assisted processing, data transfer is SSL-encrypted; the server location is Germany. Invoice data is not stored permanently.

💡 Benefits at a glance

Traditional Word invoice	Controlled 7-PDF workflow
❌ No structured e-invoice	✅ AI-assisted processing of suitable PDF invoices with manual review
❌ Manual review remains required	✅ Generated ZUGFeRD data can be checked professionally, formally and technically
❌ Not automatically machine-readable	✅ Machine-readable structure can be added via embedded XML
❌ No structured XML available	✅ Review-required ZUGFeRD XML can be generated and embedded into the PDF

🎬 Test first: check your own Word invoices

With the trial version, you can first check your own Word or PDF invoices for suitability. The included trial processing runs are intended for an initial technical and professional suitability test.

👉 Open information on the controlled PDF/ZUGFeRD workflow with Word invoices

💶 Components and license notes

🖨️ 7-PDF Printer Professional license for the optional PDF print workflow
💵 7-PDF Attach Extract and Remove license for AI integration, ZUGFeRD XML generation and embedding
📅 Subscription/API token after approval for access to the AI service – only after testing, request, review and availability check
ℹ️ Please test with your own representative invoices before submitting a request

🔐 Privacy and server location

🇩🇪 Processing on servers located in Germany for AI-assisted analysis
🧾 Invoice data is not stored permanently as part of the processing
✅ GDPR-oriented processing
🔐 SSL-encrypted data transfer

🧾 Conclusion

Word can still serve as a starting point for invoice documents. For suitable, machine-readable source data, a controlled 7-PDF workflow can create a review-required PDF/ZUGFeRD e-invoice. Before productive use, your own invoices should be tested in trial mode and all generated results should be checked carefully.

The solution connects Office documents, PDF printing and ZUGFeRD XML in a controlled process – but it does not replace a native invoicing, accounting or ERP solution.

👉 Open information on the 7-PDF PDF/ZUGFeRD workflow

⚠️ Manual review required

AI-assisted ZUGFeRD e-invoices must always be checked visually, technically and content-wise before being forwarded. Responsibility for the invoice remains with the user.