📢 Important notice: ZUGFeRD conversion with 7-PDF Attach Extract and Remove + API token is available only after testing, request and subject to availability.

PDF-to-ZUGFeRD conversion is a specialized solution for suitable, machine-readable PDF invoices and controlled manual invoice runs. Please test with your own invoices before submitting a request. Licenses and API tokens can only be provided after review.

ℹ️ Test first, then request access

The AI-assisted conversion does not replace invoicing, accounting or ERP software and is not intended for unlimited bulk conversion, unattended dark processing, SaaS/portal/managed-service use or arbitrary/scanned PDFs.

If parser errors occur during the trial, or if the generated ZUGFeRD data is not fully correct, you should not purchase a license or subscription and should use a native e-invoicing solution instead.

📄 ZUGFeRD workflow for small businesses

🖨️ Prepare e-invoices from suitable invoice documents in a controlled workflow – for example from Word, Excel or invoicing software. The 7-PDF workflow can create a review-required PDF/ZUGFeRD e-invoice for suitable, machine-readable source documents. Before productive use, your own invoices should be tested in trial mode and the generated results should be checked carefully.

🧾 What is a ZUGFeRD invoice?

A PDF/ZUGFeRD invoice combines a visible PDF invoice with structured invoice data. It generally consists of:

✅ a PDF/A-3 document as the visually readable invoice view
✅ an embedded XML file with structured invoice data that must match the invoice professionally and formally

🚀 Prepare ZUGFeRD invoices in the controlled 7-PDF workflow

The workflow is intended for users who want to create suitable PDF invoices from existing invoice processes and then process them further in a controlled way. It does not replace a native invoicing, accounting or ERP solution with its own e-invoice generation.

📝 Create the invoice in Word, Excel or invoicing software
🖨️ output it as PDF/A-3 with 7-PDF Printer Professional
🤖 use the 7-PDF Invoice Extractor to detect suitable invoice data with AI assistance
📎 embed the review-required XML into the PDF with 7-PDF Attach Extract and Remove
📤 check the result visually, professionally and technically before sending or uploading it

✅ Notes for small businesses

✔️ Can be used with Word, Excel or invoicing tools, provided that suitable, machine-readable PDFs are generated
✔️ PDF print workflow as a controlled starting point for small manual invoice runs
✔️ Oriented towards PDF/ZUGFeRD with embedded XML; the result remains review-required
✔️ API token and subscription only after testing, request, review and availability check
✔️ Optional: technically supported email dispatch with Mailer PlugIn
✔️ Before use with public authorities or companies subject to e-invoicing requirements, the generated result should be checked carefully

✅ Open information on the controlled ZUGFeRD workflow

🌐 Alternative: Our online converter

If you do not want to set up your own print workflow, suitable PDF invoices can alternatively be processed in the portal:

📎 Upload a suitable PDF invoice
🧠 AI-assisted detection of suitable invoice data
📄 Download the PDF/ZUGFeRD file with embedded XML and check it afterwards

➡️ Go to the online converter

🔐 Data protection & trust

🇩🇪 Processing on servers located in Germany for server-assisted analysis
🧾 Invoice data is not stored permanently as part of the processing
✔️ SSL-encrypted transmission
👨‍💼 Support requests can be submitted via the support form

PDF Printer – Setup & Workflow Screens

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PDF Printer - Screenshots

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⚠️ Manual review required

AI-assisted ZUGFeRD e-invoices must always be checked visually, technically and content-wise before being forwarded. Responsibility for the invoice remains with the user.