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  2. E-Invoicing with Excel – Create Electronic Invoices with ZUGFeRD and XRechnung

E-Invoicing with Excel – Create Electronic Invoices with ZUGFeRD and XRechnung

📥 Get started now! – Create e-invoices with Excel (ZUGFeRD/XRechnung)

Create ZUGFeRD e-invoice from Excel via PDF print ZUGFeRD4Excel is the modern solution for creating electronic invoices in ZUGFeRD and XRechnung format directly from Microsoft Excel, Word, or other Office programs – without an ERP system.

Instead of macros or complex templates, simply use the 7-PDF Printer Professional combined with our new 7-PDF Invoice Extractor. Via PDF printing, you create a PDF/A-3b that is automatically converted into a valid e-invoice with embedded XML – fast, secure, and legally compliant according to DIN EN 16931.

💡 Step-by-step: It’s that easy

  • 📂 Open Excel template or your own invoice – e.g. with our demo invoice.
  • 🖨 Print invoice via 7-PDF Printer – select the OptionSet “Invoice Extractor”.
  • 🤖 Automatic recognition of all invoice data – through AI-powered analysis.
  • 📄 Standards-compliant PDF/A-3 with embedded XML is created – no macros required.
  • ✅ Optional: Validate using the 7-PDF e-invoice Validator.

🎁 Start for free: The test version includes 10 free invoice conversions – ideal for testing or initial productive use! Upon licensing, we’ll gift you another 25 conversions. Only then is a low-cost subscription (from €3.90/month) required – cancellable at the end of the term.

Find more details on components, licensing and pricing in our FAQ here – explained clearly and concisely. And via the button below, you can get started right away, effortlessly. So what are you waiting for?

The full guide with screenshots, setup downloads and example invoice is available on our new overview page:

👉 ZUGFeRD4Excel – Quick Guide & Getting Started

🌐 Or: Even easier via the Online Portal!

😅 Too complicated? Don’t worry – there’s an even simpler way! Use our ZUGFeRD Online Portal at https://konverter.zugferd-rechnungen.de/en/

  • 📄 Save your Excel or Word invoice as PDF
  • 🔼 Upload PDF – automatically converted into a ZUGFeRD e-invoice
  • 💾 Download your legally valid PDF with embedded XML instantly

All you need is a 🔐 low-cost API token for our AI-powered invoice data extractor (7-PDF Invoice Extractor). Starting at just €3.90 per month, you can generate up to 15 e-invoices – and even more depending on your subscription level!

✅ 100% GDPR-compliant
🌐 Create e-invoices on the go
📲 OS-independent – works on tablets, smartphones & more
🇩🇪 German server location
🔐 SSL-encrypted data transfer
👨‍💻 We do not store your invoice data

🌐 Open ZUGFeRD Portal

🎬 Video: ZUGFeRD Online Portal

🎯 Conclusion

With ZUGFeRD4Excel, you can quickly and without additional software create legally compliant e-invoices in PDF ZUGFeRD format – whether you use Excel, Word, or another Office tool. No macros, no scripting – just print your PDF and you're done!

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