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  2. E-Invoicing with Excel – Create Electronic Invoices with ZUGFeRD and XRechnung

E-Invoicing with Excel – Create Electronic Invoices with ZUGFeRD and XRechnung

📥 Get started now! – Create e-invoices with Excel (ZUGFeRD/XRechnung)

Create ZUGFeRD e-invoice from Excel via PDF print ZUGFeRD4Excel is the modern solution for creating electronic invoices in ZUGFeRD and XRechnung format directly from Microsoft Excel, Word, or other Office programs – without an ERP system.

Instead of macros or complex templates, simply use the 7-PDF Printer Professional combined with our new 7-PDF Invoice Extractor. Via PDF printing, you create a PDF/A-3b that is automatically converted into a valid e-invoice with embedded XML – fast, secure, and legally compliant according to DIN EN 16931.

💡 Step-by-step: It’s that easy

  • 📂 Open Excel template or your own invoice – e.g. with our demo invoice.
  • 🖨 Print invoice via 7-PDF Printer – select the OptionSet “Invoice Extractor”.
  • 🤖 Automatic recognition of all invoice data – through AI-powered analysis.
  • 📄 Standards-compliant PDF/A-3 with embedded XML is created – no macros required.
  • ✅ Optional: Validate using the 7-PDF e-invoice Validator.

The full guide with screenshots, setup downloads and example invoice is available on our new overview page:

👉 ZUGFeRD4Excel – Quick Guide & Getting Started

🌐 Or: Even easier via the Online Portal!

😅 Too complicated? Don’t worry – there’s an even simpler way! Use our ZUGFeRD Online Portal at https://konverter.zugferd-rechnungen.de

  • 📄 Save your Excel or Word invoice as PDF
  • 🔼 Upload PDF – automatically converted into a ZUGFeRD e-invoice
  • 💾 Download your legally valid PDF with embedded XML instantly

All you need is a 🔐 low-cost API token for our AI-powered invoice data extractor (7-PDF Invoice Extractor). Starting at just €3.90 per month, you can generate up to 15 e-invoices – and even more depending on your subscription level!

✅ 100% GDPR-compliant
🌐 Create e-invoices on the go
📲 OS-independent – works on tablets, smartphones & more
🇩🇪 German server location
🔐 SSL-encrypted data transfer
👨‍💻 We do not store your invoice data

🎬 Video: ZUGFeRD Online Portal

🎯 Conclusion

With ZUGFeRD4Excel, you can quickly and without additional software create legally compliant e-invoices in PDF ZUGFeRD format – whether you use Excel, Word, or another Office tool. No macros, no scripting – just print your PDF and you're done!

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