ZUGFeRD4Excel – Easily Create E-Invoices as PDF from Excel

👉 ZUGFeRD4Excel – Now with AI: Easily print e-invoices from Excel!

Do you create your invoices traditionally in Word or Excel? No problem! With our new 7-PDF Invoice Extractor (KI Service) 🤖, you can transform your PDF invoices from Word, Excel, or legacy systems into a valid ZUGFeRD e-invoice in PDF format – without any ERP system.

Thanks to intelligent AI-powered analysis, the 7-PDF Invoice Extractor automatically detects all relevant invoice data – from the sender to individual items, tax rates and gross totals. With one click, it generates a standards-compliant PDF/A-3 with embedded XML file according to DIN EN 16931.

✔ What do you need?

Download: 📥 7-PDF Printer Professional (To generate PDF/A-3b format)
Download: 📥 7-PDF Attach Extract and Remove (To create/attach the AI-based ZUGFeRD XML)
Optional download: 📥 7-PDF E-Invoice Validator (To validate the PDF ZUGFeRD [e-invoice])

💶 Prices?

Full version of 🛒 7-PDF Attach Extract and Remove starting from €41.18 (net) incl. 25 free runs.
With PDF/A-3 print workflow, use 🛒 7-PDF Printer Professional – starting from €63 (net).
💡 Create ZUGFeRD PDFs permanently? Subscriptions from just €3.90/month (net).
✅ Smart tip: Get 10% off on additional licenses when buying as a bundle (excl.subscriptions).

🏁 Conclusion: With just a fair €41.18 (net) one-time (Lifetime License) + €3.90/month, you’re ready to enter the world of electronic invoicing – without the need for a PDF/A print workflow. Efficient, digital – and tax office ready! 😉 10% discount symbol in cart 🛒 Note: Look for this symbol in the cart – click it to view discounted cross-selling offers!
💡 Tip: Add the subscription first – then grab Attach Extract & Printer via cross-selling with 10% off. Just €93.76 (net) one-time + subscription!

🎁 Test the solution with 35 free invoice runs – 👉 more information below!

🧾 Step-by-step: How it works

First, download and install the 7-PDF Printer Professional Edition to enable PDF/A-3b generation. Installation video available here.
Install 7-PDF Attach Extract and Remove, version 2.0 or higher.
Important: Start the program after installation and check the box in the “Privacy” tab to enable Extractor usage.

Then please close the program to save the setting!
Open the 7-PDF Printer options via the Windows start menu.

Create an OptionSet named “7-PDF Invoice Extractor” and activate the PDF/A-3 format under the “Document” tab.

Under the “Actions” tab, disable automatic PDF viewer launch after printing:

Under “Execute”, insert the following command (for successful print only):

!"C:\Program Files (x86)\7-PDF\7-PDF Attach Extract And Remove Files\InvoiceExtractor.bat" "%1" ""

Explanation: %1 is automatically replaced with the path to the generated PDF invoice. The empty second argument can be filled with your API token. For the free invoice quota, leave it empty.

Save all settings by clicking “Apply” and then “OK”.
Use our 📥 demo invoice or your own template – just make sure all invoice data (VAT ID, IBAN, etc.) is present.
Now simply print your invoice from Word, Excel or ERP to 7-PDF Printer, select the “Invoice Extractor” OptionSet and save the file.

After printing, the extractor starts automatically. The following success message confirms the ZUGFeRD invoice was generated:

Tip: The final PDF is opened automatically (this can be disabled in the InvoiceExtractor.bat file).

💡 ZUGFeRD XML – Best Practices for Robust Validity

Please ensure that your invoice data and price calculations are correct (negative invoice amounts (!) are not permitted according to DIN EN 16931) and that your invoice templates (e.g., from Word or Excel) include IBAN, BIC, and your VAT ID or W-ID number in the format DE123456789 (no spaces). Alternatively, in exceptional cases, your tax number is also permitted (small business regulation). These details are required for valid ZUGFeRD XML and for VAT deduction eligibility. All datas will be subjected to a plausibility check and only transfered back if the check is successful. Otherwise, you will receive an error message instead of valid XML. If you do not yet have a VAT ID/W-IdNr., please contact your local tax office.

Note: Please ensure that tax-exempt invoices – for example, within the scope of intra-community trade in the EU – contain a corresponding note on the invoice that includes terms such as non taxable or preferably Reverse Charge. This is the only way the required reason for tax exemption can be correctly specified in the ZUGFeRD XML.

Important: Avoid placing this information only as graphics in the header or footer of your template! Our OCR may not reliably detect such information — especially if the image quality of the submitted PDF is suboptimal. Please ensure that these values appear as machine-readable text within the invoice document itself.

✅ Check your outgoing e-invoices visually and structurally for errors using our 7-PDF E-Invoice Validator, or integrate validation directly into your print process.

🚨 Privacy & Security Notice

🔒 All data is transmitted encrypted (SSL)
❌ No storage: Invoice data is immediately deleted after processing
🇩🇪 Infrastructure and AI services run on servers located in Germany
🏢 As a German sole proprietorship, we personally stand for quality, data protection, and reliability.

🎁 Free gift: 35 invoice conversions – Get started easily!

✅ With the free trial version of 7-PDF Attach Extract and Remove, you’ll receive 10 free invoice runs to convert standard PDFs into fully compliant ZUGFeRD PDF/A-3 e-invoices – no license required.

✅ When upgrading to the full version, you’ll get an additional 25 free invoice runs with your license key – ideal to become productive 🏁 right away.

🔐 With your license key, you can sign in to the 7-PDF Invoice Extractor at any time. Use the 👉 token login to monitor your remaining free runs 📊 and usage history.

🔄 Once you’ve used up your quota, you can 💳 purchase an API token for unlimited use – flexible, transparent, and cancellable at any time.

🖨️ Tip: Create PDF/A-3 files with 7-PDF Printer Professional

To create a fully ZUGFeRD-compliant e-invoice, your original PDF must be in PDF/A-3b format. Use our recommended solution 7-PDF Printer Professional to convert your invoice by simply printing it to PDF/A.

💡 When purchasing 7-PDF Attach Extract and Remove, you’ll get 7-PDF Printer Professional at an automatic 10% discount via cross-selling – the perfect combo for full ZUGFeRD invoice generation!

🛒 Tip: Watch for this symbol 👆 in the cart – click it to reveal your discounted cross-selling offers!

🎯 Conclusion

ZUGFeRD4Excel is now available as a modern, AI-powered solution using PDF print from Excel. You don’t need macros, VBScript, or registry tweaks – just print and go! The perfect solution for freelancers, small businesses and anyone creating invoices using common Office tools.

📘 Note on Special Tax Rules (Germany only)

The 7-PDF Invoice Extractor automatically supports the reverse charge procedure for intra-community B2B invoices in accordance with § 13b of the German VAT Act (UStG) (e.g. for EU customers with a valid VAT ID).

Invoices issued under the small business regulation according to § 19 UStG are supported! Special national reverse charge exceptions (e.g. construction services or metal trading according to Appendix 4 of the German VAT Act - UStG) are not supported for reasons of practical applicability.

Important: This functionality is tailored to the legal framework in Germany. If you are subject to different national VAT rules outside Germany, please consult your tax advisor and ensure local compliance when using the tool.

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