ZUGFeRD PDF for Small Businesses

🖨️ Easily and securely create e-invoices – perfect for small businesses, freelancers, and self-employed professionals! With our PDF printer, you can generate ZUGFeRD-compliant PDF invoices in no time directly from Word, Excel, or any invoicing software.

🧾 What is a ZUGFeRD e-invoice?

A ZUGFeRD invoice consists of two components:

📄 A PDF/A-3 document for visual representation
🧩 An embedded XML file containing structured invoice data

🛠️ Easily create ZUGFeRD PDFs for small businesses

You create your invoice as usual in Word, Excel, or any invoicing program. When printing via our PDF printer 7-PDF Printer, the PDF/A-3 invoice is automatically generated. Simultaneously, our AI-powered service 7-PDF Invoice Extractor extracts the invoice data and generates the standards-compliant XML, which is embedded into the PDF using 7-PDF Attach Extract and Remove (from version 2.0). Your electronic e-invoice is ready — fully automated, no ERP, no programming skills needed.

🚀 Ready to go in minutes

Our step-by-step guide will walk you through the setup quickly and clearly. No technical knowledge required. Ideal for craftsmen, freelancers, small business owners, and small accounting offices.

👉 📘 Quick Start Guide - Get started now!

✅ Your benefits at a glance

🧠 AI-powered data extraction – no manual XML creation required
🎨 Keep your existing invoice layout – no adjustments needed
📄 Letterhead, logos, design: everything stays as usual
📝 Convert scanned paper invoices 📷 into e-invoices via OCR
🤖 Optimize incoming invoice processing: Make PDFs automatically usable for accounting
📄 PDF/A-3 support included (from 7-PDF Printer Professional)
🔐 Fully compliant with ZUGFeRD / XRechnung (EN 16931)
📧 Automatic email dispatch of invoices with the PDF Mailer PlugIn
🔁 Automation-ready: CLI, batch, PowerShell

🧩 ERP data integration possible

If you already generate ZUGFeRD-compliant XMLs from your ERP software, you can easily embed them into your PDF/A-3 using 7-PDF Attach Extract and Remove — either manually or automatically.

🌐 Or: Even easier via the Online Portal!

😅 Too complicated? Don’t worry – there’s an even simpler way! Use our ZUGFeRD Online Portal at https://konverter.zugferd-rechnungen.de/en/

📄 Save your Excel or Word invoice as PDF
🔼 Upload PDF – automatically converted into a ZUGFeRD e-invoice
💾 Download your legally valid PDF with embedded XML instantly

All you need is a 🔐 low-cost API token for our AI-powered invoice data extractor (7-PDF Invoice Extractor). Starting at just €3.90 per month, you can generate up to 15 e-invoices – and even more depending on your subscription level!

✅ 100% GDPR-compliant
🌐 Create e-invoices on the go
📲 OS-independent – works on tablets, smartphones & more
🇩🇪 German server location
🔐 SSL-encrypted data transfer
👨‍💻 We do not store your invoice data

🌐 Open ZUGFeRD Portal

🎬 Video: ZUGFeRD Online Portal

🚨 Data Protection & Security

🔒 SSL-encrypted data transmission
❌ No storage: invoice data is deleted immediately after processing
🇩🇪 Hosting & server location: Germany
🏢 As a German sole proprietorship, we personally ensure data protection & legal compliance

🧑‍💻 Personal Support

Got questions? We are happy to help: Support Form

🔍 Validate your ZUGFeRD PDF

Use our 7-PDF E-Invoice Validator to check your generated PDF/A-3 invoices for ZUGFeRD compliance according to DIN EN 16931 – directly via command line or GUI.

📧 Automated Invoice Dispatch via Email

Send ZUGFeRD PDF invoices automatically via email – e.g. via Microsoft Exchange or IMAP. Use control codes like @@to directly in the document. Our PDF Mailer PlugIn detects and handles the dispatch.

PDF Printer - Screenshots

Let yourself be pleasantly surprised

You can find more information about our PDF printer on this Product detail page...