Create ZUGFeRD PDF – test first, then request access

📢 Important notice: ZUGFeRD conversion with 7-PDF Attach Extract and Remove + API token is available only after testing, request and subject to availability.

PDF-to-ZUGFeRD conversion is a specialized solution for suitable, machine-readable PDF invoices and controlled manual invoice runs. Please test with your own invoices before submitting a request. Licenses and API tokens can only be provided after review.

🖨️ Through a controlled PDF print workflow for suitable invoices from Word, Excel, or an ERP or inventory management system, documents can be prepared as the starting point for review-required PDF/ZUGFeRD e-invoices.

🧾 What is a ZUGFeRD e-invoice?

A ZUGFeRD invoice generally consists of two components:

📄 a PDF/A-3 document for visual representation
🧩 an embedded XML file with structured invoice data that must match the invoice professionally and formally

🛠️ Print or create ZUGFeRD PDFs in a controlled workflow

You can print your invoice 🖨️ as usual from Word, Excel, an ERP or accounting system to our PDF printer 7-PDF Printer. During printing, PDF and XML data can be combined with AI assistance – creating a review-required PDF/ZUGFeRD e-invoice. The ZUGFeRD XML data is generated by our AI-assisted service 7-PDF Invoice Extractor, which is integrated into 7-PDF Attach Extract and Remove (from version 2.0). The created XML file can be embedded as factur-x.xml. The result must then be checked manually.

💡 If you do not need a printing workflow: Suitable PDF invoices can also be converted directly into review-required PDF/ZUGFeRD e-invoices with 7-PDF Attach Extract and Remove and the integrated 🤖 7-PDF Invoice Extractor. Alternatively, suitable PDF invoices can also be processed via our online portal at https://konverter.zugferd-rechnungen.de/en/.

💡 IMPORTANT: For reliable detection of the document type, the term "Invoice" or a suitable document label such as "Final invoice" or "Credit note" should be clearly and visibly present in the document, ideally at the beginning. Unusual or ambiguous labels such as "fee statement", "cost note" or pure service descriptions may make automatic detection more difficult and should be tested carefully before productive use.

ℹ️ Test first, then request access

The AI-assisted conversion does not replace invoicing, accounting or ERP software and is not intended for unlimited bulk conversion, unattended dark processing, SaaS/portal/managed-service use or arbitrary/scanned PDFs.

If parser errors occur during the trial, or if the generated ZUGFeRD data is not fully correct, you should not purchase a license or subscription and should use a native e-invoicing solution instead.

🚀 Test first with our quick setup guide

Would you like to set up and test the ZUGFeRD print workflow first? Download 7-PDF Printer from the download area. Our step-by-step guide shows you how to integrate 7-PDF Invoice Extractor into 7-PDF Printer Professional after setup and testing.

🎁 Test first: The trial version includes 10 free processing runs for an initial suitability test with your own representative PDF invoices. An API token/subscription is only available afterwards upon request, review and availability.

Further details on the required components, licenses, API token and prerequisites can be found in our FAQ. Please read these notes completely before submitting a request.

👉 📘 Open quick setup guide

✅ Workflow notes at a glance

🧠 AI-assisted data analysis – suitable invoice data can be detected from machine-readable PDF invoices
🎨 Existing invoice layouts can generally be used as the starting point, provided that the relevant data is machine-readable and easy to detect
📄 A digital letterhead can be included in the PDF print workflow if required
📄 PDF/A-3 support directly in the printing process (from 7-PDF Printer Professional Edition)
🔐 Designed for PDF/ZUGFeRD workflows based on EN 16931; the generated result remains review-required
📧 Technically supported email dispatch with the PDF Mailer PlugIn is possible
🔁 CLI and PowerShell support for controlled workflows with subsequent manual review

🧩 Alternative: Insert XML from ERP

If your ERP system already creates a suitable ZUGFeRD or Factur-X XML file that matches the invoice, you can embed it manually or in a technically controlled workflow into a PDF/A-3 file using 7-PDF Attach Extract and Remove. The XML file must be professionally correct and must match the visible PDF invoice.

🌐 Alternative: ZUGFeRD Online Portal

Alternative use: Suitable PDF invoices can also be processed in the online portal. Use our ZUGFeRD Online Portal at https://konverter.zugferd-rechnungen.de/en/

📄 Save your Excel or Word invoice as PDF
🔼 Upload PDF – convert with AI support into a review-required PDF/ZUGFeRD e-invoice
💾 Download the PDF with embedded XML and check it afterwards

To use the service, you need an approved 🔐 API token for our AI-assisted invoice data extractor (7-PDF Invoice Extractor). API token packages are only available after prior testing, request, review and availability check.

✅ GDPR-oriented processing
🌐 Browser-based processing of suitable PDF invoices
📲 OS-independent – also usable on tablets, smartphones & more
🇩🇪 German server location
🔐 SSL-encrypted data transfer
👨‍💻 We do not store invoice data permanently

🌐 Open ZUGFeRD Portal

🎬 Video: ZUGFeRD Online Portal

🚨 Privacy & Security Notice

🔒 Data is transmitted using SSL encryption
❌ Invoice data is not stored permanently as part of the processing
🇩🇪 Server-assisted processing runs on servers located in Germany
🏢 As a German sole proprietorship, we personally stand for careful product maintenance, data-protection-oriented processing and support.

🧑‍💻 Questions?

We are happy to support you with questions about e-invoicing, PDF/A-3, printing workflows and validation. Contact us via our support form.

🔍 Validate your ZUGFeRD PDF

Use our 7-PDF E-Invoice Validator to additionally check your generated PDF/A-3 invoices technically and formally for ZUGFeRD/e-invoice aspects based on DIN EN 16931 – directly via command line or GUI. Professional and content review remains required.

📧 Technically supported invoice dispatch via email

ZUGFeRD PDF invoices can be sent by email with technical support using the PDF Mailer PlugIn – for example via Microsoft Exchange or IMAP. Control codes such as @@to can be used directly in the document. The dispatch workflow should be tested carefully before productive use.

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⚠️ Manual review required

AI-assisted ZUGFeRD e-invoices must always be checked visually, technically and content-wise before being forwarded. Responsibility for the invoice remains with the user.