Bind a document with a PDF letterhead – How it works!

In the field of business PDF documents have become indispensable. However, you want to print business documents in PDF format so that their contents are printed on prefabricated, here digital PDF letterhead. This PDF invoices, PDF offers have then the right and desired company look and feel. Our PDF Printer „7-PDF Printer“ provides this functionality as feature “PDF background” since version 3 for you.

Embed digital letterhead in PDF printing - but how?

A digital PDF letterhead is not a physical paper, but exists in digital form as a PDF file. This PDF letterhead file can then be used as basis for invoices, offers and letters. The PDF letterhead is merged from the PDF Printer with their print and bound them together. The PDF letterhead is stored as a background layer while its actual print content is written on a higher level . All this is done by our PDF Printer fully automatically for you, and can be easily implemented without special knowledge.

Use digital PDF letterhead as vectorized format and in CMYK color space - why do we explain now!

The PDF letterhead is ideally integrated as a PDF file. A designer who has created your physical letterhead can ideally provide you with this PDF file. It should be created in CMYK color space as a vectorized PDF. If you do not have a graphic designer, we explain in more detail below how you can create your own PDF letterhead template. Scans of a physical letterhead are to be avoided. Generated PDF documents are in those cases unnecessarily enlarged in their file size, and the quality of contained company logos or graphics is mostly bad. All these negative effects do not exist when using vectorized PDF letterhead!

How do I bind my letterhead with my invoices and documents?

First, the letterhead should be available as a PDF file as described above, in the CMYK color space and as a vectorized PDF. If this is the case, you can use our PDF Printer to directly use your PDF letterhead as a basis for PDF generation.

  1. If you have not already done so, download our 7-PDF Printer and install the software on your system. After installation, a new virtual printer named "7-PDF Printer" is available for printing PDF files.


    Use the Tab „Merge“ you select your PDF letterhead

  2. Then print your letter or invoice on the PDF Printer "7-PDF Printer". In the resulting print dialog (see figure above) under the Tab "Merge" you select your PDF letterhead under the item "Background PDF". Then press the "Save" button.

  3. Your PDF is now printed or created and contains the previously selected letterhead as a PDF background. With this useful feature, you have digitally linked the invoice to your letterhead as a merged single PDF file.

  4. The PDF printer offers even more flexible PDF background functions, which make it possible for different pages to include different backgrounds/letterhead in the PDF print. For more details on the extensive capabilities, see the PDF Printer documentation.

How do I create a PDF letterhead?

Although we always recommend that a graphic designer does this for you, you can, of course, to a certain extent also create a PDF letterhead yourself. How to use on-board resources, we would like to explain briefly.

  • Use a word processor such as Word and capture content in headers and footers.
  • If possible, integrate your company logo as a transparent PNG graphic file.
  • If necessary, set the required margins and page sizes.
  • • Then print this page via our previously installed virtual PDF Printer "7-PDF Printer" to create a vectorized letterhead PDF file.

The generated PDF letterhead file, you can then use again as described above, as a basis or template for your PDF documents!

Screenshots of our PDF Printer

You can find more informations about our PDF Printer "7-PDF Printer" on this product detail page...

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