FAQs about licensing / PDF Printer

Frequently asked questions and their answers about the licensing of the 7-PDF printer should be clarified here. It's a lot easier to license our PDF printer than you think. Read it yourself!

To expand, please click on the following panels:

What costs apply to 7-PDF Printer – one-time, monthly or yearly?

With the 7-PDF Printer license, you secure unlimited use of the current version at the time of purchase – reliable, with no expiration date and designed for long-term use.

There are no mandatory monthly or annual follow-up costs for regular use. You purchase the license once and can use the corresponding version continuously.

For companies with larger licensing needs, we also offer corporate licenses with a maintenance agreement. During the active maintenance period, you benefit from future release versions and always stay up to date technically and functionally.

In short: You receive a permanently usable license for your purchased version – and, if needed, can flexibly cover future versions via a maintenance agreement.

Where can I purchase licenses for the 7-PDF Printer?

Here on this description page you will find a price list (net prices, excluding VAT) and corresponding order buttons further down. Alternatively, you can go directly to the shop and select the desired licenses there. Depending on the range of functions, we offer the Standard, Professional and Expert editions. The editions differ in their functions. You can find a feature comparison here...

Other products such as the PDF Mailer, 7-PDF Attach Extract and Remove, as well as additional licenses, can be found at the bottom of the cart page. You can add them at a discounted price in the cross-selling section if they are required for your use case.

💡 Note on e-invoice printing / ZUGFeRD workflow: If you are planning a controlled PDF print workflow for PDF/ZUGFeRD e-invoices with 7-PDF Printer Professional, you need suitable, machine-readable invoice data and, where applicable, 7-PDF Attach Extract and Remove as well as the AI-assisted 7-PDF Invoice Extractor. A required API token is not freely bookable, but only available after prior testing, request, review and subject to availability. Please first test the workflow with your own suitable PDF invoices.

Important: PDF/ZUGFeRD creation does not replace invoicing, accounting or ERP software with native e-invoice creation. Every generated e-invoice must be checked visually, professionally, content-wise, formally and technically before being forwarded. Optionally, the 7-PDF E-Invoice Validator can be used as an additional check.

Note on ordering & payment
We do not offer purchase on account/invoice or individual quotes by e-mail. Sales are handled exclusively via our payment provider PayPro Global Inc.

Payment methods: Credit card (recommended), Apple Pay, Google Pay (on smartphone/tablet), PayPal or bank transfer.
Invoice: You usually receive the invoice immediately after clicking “Buy” in the PayPro checkout as a download.
Bank transfer: License keys are provided after receipt of payment. This may take a few days.

Tip: Please ensure that e-mails from @payproglobal.com do not end up in your spam folder.

Questions about products or ordering? Please use our support page — please note that orders themselves must always be processed via PayPro Global. API tokens for AI-assisted PDF/ZUGFeRD workflows are excluded from this and are only available after prior testing, request, review and subject to availability.

Are the licenses tied to devices?

No. Your purchased 7-PDF Printer license(s) can be used on one PC, one laptop, one server at the same time. You license according to the named user principle. The number of systems is irrelevant for individual and volume licenses.

The only exception here are our license types "corporate licenses" for corporations and large medium-sized companies. In addition to the number of users (people), the number of servers also plays a decisive role.

How many licenses do I need or what do I have to calculate and how in the named user license model?

You need as many licenses as you have named users. Named users are the number of people who "physically" work on a system with it. For example, if you and your wife also work on a PC with the PDF printer, you need two licenses. One for her wife and one for herself.

And it is the same on server(s), or when installing as a PDF network printer:
200 physical people work on the server(s) / PDF network printer(s), but only 20 people have access to this PDF printer instance(s) (i.e. see it in the Windows printer selection), then 200 people can too only 20 work with it. Then you only need 20 licenses.

From a size of up to 500 people (!) who are to use the PDF printer, our company licenses are then available to them. From a number of > 200 people, these are the cheapest licensing option. But be careful, here the number of servers plays a role (max. 5 servers for Enterprise and 50 for Large Enterprise).

For more than 3000 people, ask us directly and you will then receive an individual offer from us for a LARGE ENTERPRISE LICENSE of the respective edition (Standard, Professional, Expert Edition). For the calculation of your individual offer, it is important for us to calculate the LARGE Enterprise licenses, the number of servers if the number exceeds 50, and the number of people who should use the PDF printer.

What if an employee leaves? Can the license be transferred?

Suppose you have purchased a fixed number of employee licenses from us in the past. You can distribute this number of licenses completely freely. If an employee leaves, a new employee can use this license without having to do anything! The license does not have to be transferred to the new employee in any technical way. Your purchased PDF printer license, which stands for a certain number of purchased NamedUsers, does not matter what the name of the people who work with the PDF printer is. So what to do - absolutely nothing. Only if the number of licenses purchased at the time is too small for the number of people working with them: Then simply re-license! And that's good.

What happens if an employee's Windows username changes (due to marriage, etc.)? What should I do?

Nothing. The number of people doesn't change. A name change is completely irrelevant to the PDF printer and the purchased license.

When re-licensing, are the previously purchased licenses taken into account in the graduated price?

No. When re-licensing, the graduated price starts all over again. So when purchasing licenses for the first time, it makes sense to purchase a little more named user licenses than you might need. Because that's when you save the most. Subsequent licensing is therefore always more expensive.

Do you also have concurrent user licenses?

No. We do not support the concurrent user model.

How is the license imported?

Very easy! You simply copy a license file into the installation path of the 7-PDF Printer, which you can generate with your license key after purchasing it on our website. We explain exactly how this works here in a subchapter from the extensive online documentation of the PDF printer. And if, in the really unlikely event, you have problems with it, just get in touch. No problem!

I have a new PC. How do I get 7-PDF Printer licensed again on the new PC?

Very easy! Copy your license.xml file from the installation directory of the PDF printer from your old system to your new system and then back to the installation directory of the newly installed 7-PDF printer there. Complete!

What if no human, but only a program or an automation process uses the PDF printer. What kind of license is required here?

For this, please use a developer license of the respective editions (STD, PROF., EXP) for server / web / batch processing.

If you have further questions about the licensing of the PDF printer, please contact our free e-mail support directly. Otherwise, we hope you enjoy using our PDF printer!