Print ZUGFeRD compliant PDF invoices / PDF Printer

🎁 Test the solution with 35 free invoice runs – 👉 more information below!

💡 ZUGFeRD XML – Best Practices for Robust Validity

Please ensure that your invoice data and price calculations are correct (negative invoice amounts (!) are not permitted according to DIN EN 16931) and that your invoice templates (e.g., from Word or Excel) include IBAN, BIC, and your VAT ID or W-ID number in the format DE123456789 (no spaces). Alternatively, in exceptional cases, your tax number is also permitted (small business regulation). These details are required for valid ZUGFeRD XML and for VAT deduction eligibility. All datas will be subjected to a plausibility check and only transfered back if the check is successful. Otherwise, you will receive an error message instead of valid XML. If you do not yet have a VAT ID/W-IdNr., please contact your local tax office.

Note: Please ensure that tax-exempt invoices – for example, within the scope of intra-community trade in the EU – contain a corresponding note on the invoice that includes terms such as non taxable or preferably Reverse Charge. This is the only way the required reason for tax exemption can be correctly specified in the ZUGFeRD XML.

Important: Avoid placing this information only as graphics in the header or footer of your template! Our OCR may not reliably detect such information — especially if the image quality of the submitted PDF is suboptimal. Please ensure that these values appear as machine-readable text within the invoice document itself.

✅ Check your outgoing e-invoices visually and structurally for errors using our 7-PDF E-Invoice Validator, or integrate validation directly into your print process.

💡 Little tip!

Answer the dialogs after printing the PDF, which all appear with "YES"..., then everything will be set up automatically - and the result will be a valid, legally compliant PDF ZUGFeRD e-invoice!

🔒 All downloads (EXE, ZIP, macros) are virus-checked and safe to use. Browser warnings are usually false positives. Feel free to verify the download link via VirusTotal.com – we use it ourselves for additional peace of mind.

If you have any questions, please let us know.

📘 Note on Special Tax Rules (Germany only)

The 7-PDF Invoice Extractor automatically supports the reverse charge procedure for intra-community B2B invoices in accordance with § 13b of the German VAT Act (UStG) (e.g. for EU customers with a valid VAT ID).

Invoices issued under the small business regulation according to § 19 UStG are supported! Special national reverse charge exceptions (e.g. construction services or metal trading according to Appendix 4 of the German VAT Act - UStG) are not supported for reasons of practical applicability.

Important: This functionality is tailored to the legal framework in Germany. If you are subject to different national VAT rules outside Germany, please consult your tax advisor and ensure local compliance when using the tool.

🎁 Free gift: 35 invoice conversions – Get started easily!

✅ With the free trial version of 7-PDF Attach Extract and Remove, you’ll receive 10 free invoice runs to convert standard PDFs into fully compliant ZUGFeRD PDF/A-3 e-invoices – no license required.

✅ When upgrading to the full version, you’ll get an additional 25 free invoice runs with your license key – ideal to become productive 🏁 right away.

🔐 With your license key, you can sign in to the 7-PDF Invoice Extractor at any time. Use the 👉 token login to monitor your remaining free runs 📊 and usage history.

🔄 Once you’ve used up your quota, you can 💳 purchase an API token for unlimited use – flexible, transparent, and cancellable at any time.

🖨️ Tip: Create PDF/A-3 files with 7-PDF Printer Professional

To create a fully ZUGFeRD-compliant e-invoice, your original PDF must be in PDF/A-3b format. Use our recommended solution 7-PDF Printer Professional to convert your invoice by simply printing it to PDF/A.

💡 When purchasing 7-PDF Attach Extract and Remove, you’ll get 7-PDF Printer Professional AND 7-PDF E-Invoice Validator at an automatic 10% discount via cross-selling – the perfect combo for full ZUGFeRD invoice generation!